Recurring maintenance tasks

Introduction

As a facility manager, keeping building installations compliant with warranty, maintenance, and statutory requirements requires managing many recurring tasks, from weekly checks to annual inspections. 

With Dalux FM's recurring work orders, you can plan, assign, and track all scheduled maintenance activities in one place, so important tasks are completed on time, and nothing is overlooked. 

The challenge

Regular maintenance is not a single task. It is a mix of internal checks, supplier-run tests, and periodic third-party inspections, each with its own frequency and responsible party. Without a clear overview, it is easy to lose track of what is due when and risk missing deadlines or failing to comply with warranties or statutory requirements.

How Dalux FM solves it

With Dalux FM, you can set up work orders as recurring events on your installations, whether that is weekly, monthly or at whatever frequency each task requires. 

Once activated, Dalux FM will generate each work order automatically and send an email notification to the responsible party.

The result

With Dalux FM you get:

• A structured overview: See the status of every recurring task at a glance, so nothing falls through the cracks
• Views built for how you work: A calendar view for planning ahead, and a day-to-day view for site coordination
• Confidence in compliance: Stay on top of warranty and statutory requirements without having to track deadlines manually.

Automate recurring maintenance tasks

Setting up a recurring work order is straightforward, as you simply choose the asset, set the frequency, and assign it to the right person.

For example, a fire alarm system may require different recurring tasks assigned to different responsible parties:

• a monthly operational check performed by the FM team
• a six-monthly electrical inspection carried out by a certified supplier
• an annual statutory inspection completed by an approved third party or government authority

Dalux FM does not create all future work orders immediately. Instead, it generates each work order automatically when it becomes due, based on the defined recurring schedule. 

The responsible party is then notified by email, ensuring that tasks are created and assigned at the right time without unnecessary manual administration.

Instead of tracking recurring tasks across spreadsheets or memory, Dalux FM gives you a calendar view for planning ahead, and a color-coded overview of every recurring work order, showing status at a glance.

Facility managers can use the overview to plan resources and monitor task status across the portfolio. The color-coded dots provide a quick visual status, where red highlights overdue maintenance activities that require immediate attention.

Operational teams work from the day-to-day view to see exactly what is due this week or month, and can adjust schedules directly by dragging and dropping work orders as priorities shift on-site.

A clear, color-coded overview

With Dalux FM, recurring maintenance is managed through a structured and reliable process:

• A structured overview: You always have a clear view of task status, so nothing falls through the cracks.
• Views built for how you work: The calendar view helps you plan ahead, while the day-to-day view keeps daily coordination on track.
• Confidence in compliance: Warranty and statutory requirements are handled on time, without manual deadline tracking.

This reduces manual tracking, improves coordination between teams, and helps ensure that important maintenance tasks are never missed.