Maintenance and warranty management

Introduction

As a facility manager, managing asset information throughout the building lifecycle can become costly when data is incomplete, inconsistent, or difficult to access. 

Without accurate and up-to-date asset data, facility teams may struggle to perform efficient maintenance, document warranty requirements, avoid unnecessary repairs, and control long-term operational costs.

With Dalux FM, facility managers, maintenance teams can structure and manage asset data to reduce costs, improve maintenance planning, and optimize daily facility operations.

The challenge

During construction handover and daily facility operations, large amounts of asset information need to be collected, structured, and maintained to support efficient maintenance, compliance, and warranty management.

Without a centralized approach, important information is often stored across shared drives with inconsistent folder structures or remains as physical documentation. This makes it difficult to access, update, and use the data.

This can lead to missed warranty requirements, delayed maintenance, and increased operational costs.

The challenge becomes even greater when managing a large portfolio across different regions, buildings, and teams. Here reliable access to asset information is essential for facility management, lifecycle planning, and maintaining compliance.

How Dalux FM solves it

Dalux FM provides a structured way to manage asset data from handover through daily operations. This is done by using standardized templates that define what information is captured for each asset type before data collection even begins. 

This means teams are not figuring out what to record on the fly. The structure is set upfront and applied consistently across every asset, and every team. All asset information, including locations, documents, warranties, and maintenance data, is stored in one central system, providing a complete overview of each asset.

This ensures information is not lost and remains accessible throughout the building lifecycle, from the moment an asset is handed over through years of ongoing maintenance, warranty tracking, and eventual replacement.

The result

With Dalux FM you get:

• Structured asset data: Keep all important asset information organized, consistent, and accessible in one central location.
• Easy access to information:  Quickly find the right information with searchable asset data and intuitive navigation.
• Tailored, standardized data: Capture the right information for every asset type with customizable fields, keeping data consistent across regions and teams.

Create a reliable source of asset information

Dalux FM helps you create a complete overview of your building assets by collecting all relevant information in one central location via predetermined templates.

Read this article to learn how to create an asset: How to create FM Assets on desktop

For example, warranty information can be stored directly on the asset and accessed through built-in filters. This makes it easy to identify assets with upcoming warranty expirations and take action before important deadlines are missed.

Through classification-based asset management, each asset type can have customized information fields, ensuring that the data collected is relevant and tailored to the specific needs of that asset.  

Read this article to learn how to create and manage properties: Asset classifications and properties in FM

This approach helps standardize data collection across regions and users by establishing clear rules and consistent processes for how information is captured and managed.

Improve maintenance with reliable asset information

With structured asset data, facility teams no longer need to search through different systems, documents, or spreadsheets to find important information. Instead, they have one central source of truth for managing their assets.

• Structured asset data: You keep all asset information organized, consistent, and accessible in one place instead of scattered across systems and spreadsheets.
• Easy access to information: You spend less time searching for documentation, and maintenance activities are based on accurate data.
• Tailored, standardized data: Dalux FM highlights important dates and information, helping you stay ahead of upcoming actions such as warranty expirations and scheduled maintenance.

By improving the quality and accessibility of asset data, organizations can create more cost-efficient workflows, reduce time spent searching for information, and focus more on facility management.