In this article, we will cover how to export data from a tender.
Export completed tenders
Tender administrators, Tender responsibles, and Tender observers can export completed tenders as a whole, including all files, Q&A's, Messages, Bids, and the Log.
You will find this option in the Overview of the tender by clicking on Export.
How to export data from a tender
You can export data from all the different sections in your tender. To do so, follow the steps outlined for each section below:
User rights
You need to have the role of 'Tender administrator' or 'Tender responsible' to be able to export all of the tender data.
Bidders
The list of bidders can be exported by going to the tender folder, then Users
Bidders. From the newly opened window, click
Export:
This will export the list of bidders in a .xlsx format, with the columns of data chosen in the bidder list.
Tender files
To download the tender files, go to:
Tender files
All files. Then click
Download all files as zip.
When downloading tender files, the folder structure is downloaded as well. A file list is also automatically generated.
Click 'Download' in the new window.
Questions/Answers
To export questions and answers, go to the Questions/Answers section and click
Export:
This will export the list as a .xlsx file, with the columns of the file reflecting the columns activated in the list view.
Messages
To export messages, go to the Messages section and click
Export:
This will export the list as a .xlsx file, with the columns of the file reflecting the columns activated in the list view.
Bids
You can only download bids when the Tender has ended.
To download the bids, go to Bids and then click on
to the right of the folder and click
Download all bids:
You can also download each bid separately, by clicking the three dots to the right of each bid folder and clicking Download bid files. This will download the bid in a .zip folder.
How to create a tender
Read more
To learn more about how to create a tender, you can read this article: How to create a Tender.