Step 2: Evaluate version changes and approve open issues

Previous step

Managing design issues across different revisions and stakeholders works best with a clear and organized process. In Dalux Box, you can easily track design changes, responses, and resolutions. This helps you stay transparent, document resolved issues, and have a dependable overview of the work that still needs attention during the coordination process.

The lifecycle of a design issue

In Dalux Box, a design issue typically follows a structured lifecycle:

1. The design manager creates or imports comments and assigns them to a responsible designer
2. The designer (architect / engineer) reviews and responds directly in the comment
3. The design manager evaluates the response
4. The comment is either closed or communication continues

Throughout this lifecycle, Dalux automatically tracks deadlines, responses, changes in assigned designers, attachments, and more. Statuses keep everyone updated on the current state of each comment and serve as useful metadata for filtering.

How designers respond to issues

Understanding how design teams work with comments helps you create effective comments, review responses, and evaluate whether issues can be closed. When designers receive issues, they typically:

1. Review the issue in context (2D or 3D)
2. Update their design if needed
3. Submit updated files or clarification
4. Provide a response explaining the change or decision

Evaluate and approve issues

Because all communication is logged on the comment, you can see designer responses at any time. Version control in Dalux Box keeps the comment connected to the same file even after new designs are uploaded. Toggle between the original version and the current version of a drawing to compare how the comment appears across revisions.

Once you receive a response, evaluate whether the issue has been addressed, whether the updated design aligns with expectations, and whether any additional clarification is needed. Based on that review, approve and close the issue or send it back for further action.

Closing issues is a step that teams frequently overlook. When issues remain open, it becomes difficult to determine whether they are still active, teams lose visibility of what has been resolved, and coordination summaries become unreliable.

Best practice for design coordination

Compare new versions when reviewing responses
Verifying design changes by comparing drawing or model versions before approving and closing issues.

Update comment status
Keep issue status updated to reflect the current state of the issue and close comments when they were resolved. This gives you control over the status of the overall design and what needs to be done to approve it for construction.

Add notes when handling comments
Whether you close the comment or change responsibility – always add a note so you can check revisions in the comment history later on, and to inform the project team of your decisions.

With a solid understanding of how to evaluate design responses and close issues, you should move on to the next step that covers how to publish approved design to construction.

Step 3: Publish designs for construction